From an EU AI Act check to working records

What a free diagnostic gives you

Use a check or planner to organise your answers and identify topics for review. Its result depends on what you enter and the tool's scope. It does not inspect your contracts, verify how a system is used or approve a deployment.

Keep the result alongside the date, the system and intended purpose, the person who completed it and the assumptions still to be checked. Revisit it when the use case, system or organisational role changes.

Use the free deployer obligation assessment or review provider and deployer roles.

Turn questions into records someone can review

The following is a practical working sequence, not a universal list of legal duties. Decide which records are relevant to your organisation and use case.

1. Scope the use. Record the system, intended purpose, people affected, legal role and relevant application dates. Keep the source and reasoning behind each decision.
2. Ask for supporting material. Identify the provider instructions, contracts, test results and internal records needed to resolve each open question.
3. Assign owners and reviewers. Give each gap an accountable person, a next action and a review date. Keep an unresolved item open until supporting evidence is reviewed.
4. Document oversight and disclosure. Record who can intervene, what they need to know, and which transparency measures apply to the use case.
5. Plan updates. Set triggers for reviewing the record after a system, purpose, supplier or legal change.

A statutory FRIA under Article 27 applies to specified categories of deployer and use. It is not required for every AI deployment. A DPIA has its own applicability test; completing one worksheet does not establish that either assessment is sufficient.

Explore the free FRIA drafting tool and the free transparency evidence guide.

When training can help

Training is useful when staff need to recognise limits, question outputs, escalate problems or exercise oversight in their actual work. Choose learning around the role and system, then assess how it transfers to the task.

Article 4 takes account of staff knowledge, experience and the context of use. It does not prescribe a universal course duration or pass mark. For high-risk human oversight, Article 26 addresses the competence, training, authority and support of the people assigned to it.

A quiz result is one record. It does not by itself demonstrate that someone can oversee a particular system or has authority to stop its use.

Build a free role-based literacy plan.

When the free resources are enough

Stay with the free resources when you need to explore a question, prepare an initial record, brief a team or refresh a topic, and can manage the follow-up in your existing tools. Buying a resource is not a prerequisite for using Compass or doing this work.

• The evidence starter library provides inventory, checklist, role, transparency, vendor, FRIA, oversight and incident starters. Select the records that fit your task.
• AI literacy flashcards and the free training platform provide learning content and practice. The planner, policy starter, manager briefing and evidence log help organise it.

Consider additional materials when you want coordinated operating records or a separately packaged learning programme. Your organisation still needs to check the facts, adapt the materials, assign owners and review how they work in practice.

Evaluate an optional resource

You can create records with your existing tools, use free resources or commission qualified help. If you consider a paid template or training package, ask:

• Does its scope match your role, system and task?
• Are blank operational records separate from fictional examples?
• Does it distinguish missing evidence from a reviewed decision?
• For training, what hosting, learner-data handling and tested compatibility does it require?
• What use, renewal, update, support and refund-request rights are actually included?

Source basis and review

Last reviewed: 22 October 2026. Product information was checked against the linked Move78 pages; free-resource descriptions were checked against Compass. Legal scope notes use the linked European Commission AI Act Service Desk text. This is a focused resource comparison, not a full legal review. The working sequence and resource-selection questions are practical recommendations.

• Article 4: AI literacy
• Article 26: deployers of high-risk AI systems
• Article 27: fundamental rights impact assessment

Educational guidance, not legal advice or a compliance determination. Check the applicable legal text, timing and circumstances before making a deployment decision.