EU AI Act AI Literacy Evidence Log Template XLSX
Professional Excel worksheet with Start Here, Dashboard, AI literacy evidence log, lookups, sources, and review notes.
Download XLSX worksheet →AI literacy evidence log Markdown
Plain field guide for the evidence log.
Download Markdown →Evidence log fields
Article 4 AI literacy work needs a visible trail. A policy statement is weak if nobody can show who was trained, what they were trained on, which AI systems they use, and where the records are kept.
| Field | Purpose |
|---|---|
| Learner name or ID | Use an internal identifier if names do not belong in the evidence log. |
| Role / team | Role exposed to AI systems, such as HR reviewer, product owner, customer support, engineer, or compliance lead. |
| AI system or use case | AI tool, model, workflow, or vendor system relevant to the learner. |
| Training module | Policy, prohibited practices, high-risk use, human oversight, data handling, Article 50 notice, incident escalation, or vendor rules. |
| Training source | Internal briefing, EU AI Compass planner, flashcards, vendor training, policy acknowledgement, or external course. |
| Completion date | Date training was completed. |
| Evidence location | Link or reference to attendance record, quiz result, acknowledgement, screenshot, LMS export, or signed record. |
| Assessment result | Pass, acknowledged, refresher required, not assessed, or N/A. |
| Refresher due date | Date for the next review or refresher. |
| Evidence owner | Person or team accountable for retaining the record. |
Minimum evidence package
- Role-based training plan.
- Training completion or attendance record.
- Policy acknowledgement where relevant.
- Refresher schedule.
- Evidence owner and storage location.
FAQ
Is Article 4 only for technical teams?
No. AI literacy should match the role and context. HR, product, legal, procurement, security, customer support, and management may need different training.
Does this prove compliance?
No. It helps retain evidence that training occurred and was targeted. Whether the program is adequate depends on the actual AI systems, roles, and risk profile.
Related EU AI Compass assets
Source and review note
This page is an educational evidence starter. It is not legal advice and does not confirm compliance. Review the official text of Regulation (EU) 2024/1689 and obtain qualified legal review before relying on any template for a formal compliance decision.
- Regulation (EU) 2024/1689 on EUR-Lex
- Last reviewed against official source references: 27 April 2026.