What this page gives you
Starter wording for scope, roles, learning depth, records, refresh cycles, and ownership.
A direct link between the policy, training planner, and AI literacy evidence log.
Clear reminders that legal interpretation and sector training design still need qualified review.
Who this policy template is for
Use this template if your organisation uses, buys, builds, or deploys AI systems and needs a documented AI literacy baseline. It is written for HR, compliance officers, DPOs, CISOs, product owners, and business unit leaders who need more than ad hoc awareness training.
Minimum clauses to include
| Policy clause | Operational question | Evidence artifact |
|---|---|---|
| Scope and audience | Which staff and contractors operate or use AI systems? | Role exposure register |
| Learning depth | What must each role understand based on technical knowledge and use context? | Training plan by role |
| Accountability | Who owns training, completion, exceptions, and refresh? | Owner matrix |
| Evidence retention | What records prove the literacy program happened? | AI literacy evidence log |
| Refresh triggers | When do training materials need review? | Change log and review calendar |
AI literacy policy starter
Markdown policy clauses you can convert into DOCX or your internal policy system.
Download Markdown starterHow to use it with the existing tools
- Use the AI Literacy Training Planner to identify role-based learning needs.
- Use this policy template to define ownership, scope, evidence, and review cadence.
- Use the AI Literacy Evidence Log to retain completion and refresher evidence.
- Use the Training Platform for practical learning modules where appropriate.
What not to overclaim
A policy does not prove that AI literacy is sufficient. It only proves that the organisation has defined a training governance model. Sufficiency still depends on staff roles, technical knowledge, system context, affected persons, and the quality of the training actually delivered.
FAQ
Does Article 4 require a written AI literacy policy?
Article 4 requires providers and deployers to take measures to ensure, to their best extent, a sufficient level of AI literacy. A written policy is a practical evidence artifact, not a substitute for the measures themselves.
Is this template suitable for HR and L&D teams?
Yes. The template is written so HR and L&D can translate legal requirements into role-based training ownership, completion records, refresher cycles, and evidence retention.
Can this replace legal advice?
No. It is a starter artifact. Organisations should review the policy with qualified legal, compliance, or sector specialists before relying on it.
Source and review note
This page is educational. Review any legal, conformity, reporting, or sector-specific decision against Regulation (EU) 2024/1689, European Commission materials, national authority guidance, sector legislation, and qualified legal or conformity-assessment advice where relevant. EU AI Compass does not provide legal advice or certify compliance.