# AI Literacy Policy Template

> A free Article 4 policy starter for defining AI literacy ownership, role coverage, training depth, evidence retention, refresh triggers, and review responsibilities.

Published: 2026-04-28  
Last updated: 2026-04-28  
Last reviewed against official source pages: 2026-04-28

## What this template covers
- Scope and audience
- Role-based learning depth
- Policy ownership
- Evidence retention
- Refresher triggers
- Exception handling
- Review cadence

## Minimum policy clauses
| Clause | Operational purpose | Evidence |
|---|---|---|
| Scope | Defines who must be covered | Role exposure list |
| Training depth | Matches role, system, and risk | Training matrix |
| Evidence | Retains proof of completion | AI literacy evidence log |
| Refresh | Updates learning when systems or risk change | Review calendar |
| Escalation | Routes AI misuse, uncertainty, or incidents | Escalation log |

## Starter policy wording
The organisation will maintain an AI literacy program proportionate to the AI systems used, the roles exposed to those systems, the technical knowledge and experience of staff, and the context in which AI outputs affect people, operations, customers, or regulated decisions.

## Related pages
- [AI Literacy Training Planner](../ai-literacy-planner.html): Generate role-based training needs.
- [AI Literacy Evidence Log](../ai-literacy-evidence-log-template.html): Record completion and refresh evidence.
- [Manager Briefing Pack](../ai-literacy-manager-briefing-pack.html): Brief line managers.

## Review note
Educational starter only. Not legal advice, not conformity assessment, and not a guarantee of compliance. Verify against Regulation (EU) 2024/1689, official guidance, national implementation, sector rules, and qualified professional advice.