Download the Shadow AI tracker
Professional XLSX worksheet with dashboard, working tabs, lookups, sources, and review notes.
Use it before approval
This is designed to create the first structured evidence file before legal, privacy, risk, security, or management review.
What is inside the workbook
- Discovery Questions
- Tool Inventory
- Data Exposure
- Vendor Status
- Risk Rating
- Remediation Tracker
- Owner Sign-Off
When to use it
- quarterly shadow AI discovery
- business-unit interviews
- procurement cleanup
- AI inventory preparation
Boundary
This is a practical starter. It is not legal advice, a certification, or a guarantee of EU AI Act compliance. Treat the output as a structured evidence file for qualified review.
Related EU AI Compass tools and guides
FAQ
Is this an employee monitoring template?
No. It is designed for governance discovery. Use lawful, proportionate methods and involve HR or legal before any employee-monitoring activity.
Should discovered tools be blocked immediately?
Not always. Some tools should be blocked; others may need controlled approval, migration, or vendor due diligence. The tracker is built to record the decision path.
Source basis
Source basis: Regulation (EU) 2024/1689; European Commission AI Act resources and Service Desk timeline; and official European Commission, European Parliament, and Council Digital Omnibus communications where relevant.
Use note: This page is educational only and is not legal advice, a conformity assessment, or a compliance guarantee.