Download the vendor intake worksheet
Professional XLSX worksheet with dashboard, working tabs, lookups, sources, and review notes.
Use it before approval
This is designed to create the first structured evidence file before legal, privacy, risk, security, or management review.
What is inside the workbook
- Vendor Profile
- AI System Scope
- Data & Privacy Review
- EU AI Act Screening
- Security & Assurance
- Evidence Requests
- Risk Rating
- Approval Log
When to use it
- new AI SaaS procurement
- vendor renewal reviews
- shadow AI tools that need vendor assessment
- sector teams using external AI features
Boundary
This is a practical starter. It is not legal advice, a certification, or a guarantee of EU AI Act compliance. Treat the output as a structured evidence file for qualified review.
Related EU AI Compass tools and guides
FAQ
What is this vendor worksheet meant to decide?
It does not approve or reject a vendor by itself. It helps your team collect the minimum evidence needed before business, security, privacy, procurement, and legal owners make a decision.
Should every vendor complete every field?
No. Use it proportionately. High-impact, sensitive-data, cross-border, or high-risk use cases need deeper evidence than low-risk internal productivity tools.
Source basis
Source basis: Regulation (EU) 2024/1689; European Commission AI Act resources and Service Desk timeline; and official European Commission, European Parliament, and Council Digital Omnibus communications where relevant.
Use note: This page is educational only and is not legal advice, a conformity assessment, or a compliance guarantee.